Build your seating plan without paper slips
Forget paper, erasing and last-minute changes. Place tables and guests with drag & drop. Automatic conflict detection. Export to PDF.
Start freeYour full plan brings more.
This is just one piece. The same free plan includes these tools, all connected.
Seating plan: the most underestimated headache
73% of couples leave it for last... and regret it. Name slips, crossing out, last-minute changes. Planivia automates all of this.
Build my seating planNo card · 2 min to start
Before vs after using Planivia
See the difference
❌ Paper and pencil, erasing constantly
✅ Instant changes with a click
❌ Not knowing how many fit per table
✅ Automatic capacity alerts
❌ Forgetting guest incompatibilities
✅ Custom notes and alerts
❌ Redoing everything when an RSVP changes
✅ Synced with guest list
Seating plan features
Everything you need to lay out tables in minutes
Drag & drop
Drag guests between tables with a single click. Rearrange everything in seconds.
Live preview
See how your layout looks in real time as you assign. No surprises.
Conflict detection
We alert you if there are incompatibilities between guests sitting at the same table.
Multi-format export
Download as PDF, PNG or Excel. Ready to print or share.
Place cards
Automatically generate name cards to print and place at each seat.
Collaboration
Share the seating with your partner, wedding planner or family in real time.
Why Planivia's seating plan makes the difference
Save hours vs traditional methods
Avoid last-minute errors
Change tables in seconds, not hours
Visualize the actual room layout
Generate professional plans for the venue
Automatic place cards
How it works
Define your tables
How many and how many guests per table. Round, square or long tables.
Drag guests
Use drag & drop to place each person at their seat.
Export and done
Download as PDF or print place cards directly.
Complete guide: how to build your wedding seating plan
The seating plan is one of the most stressful tasks for couples. Deciding who sits with whom, avoiding family conflicts, balancing tables and making sure nobody is left out. All with 100, 200 or more guests.
Planivia turns this process into something visual and intuitive. You sketch your venue's layout, place tables wherever you want and drag guests to each table with a single click or tap. If something doesn't fit, rearrange in seconds. No paper, no sticky notes, no spreadsheets.
When should I build the seating plan?
The ideal time to start is 1-2 months before the wedding, once you have most confirmations. But you can prepare the structure earlier: define the number of tables, their shape (round, square, long) and layout in the room. That way, when final confirmations arrive, you just have to place people.
Tips for a great seating plan
Types of wedding tables
Round tables (8-10 people) are most popular because they make conversation easier. Long tables (12-20 people) add an elegant touch and work well in narrow rooms. Square tables (4-8 people) are ideal for intimate weddings. Planivia supports all formats and you can mix them in the same layout.
Need help with the complete wedding planning? Check our step-by-step guide.
Seating plan FAQs
How many people fit at a wedding table?
A standard round 1.8 m table fits 8 to 10 people comfortably. Long (imperial) tables fit 12 to 20 per table. Square ones fit 4 to 8. Planivia warns you if you try to seat more people than fit.
Can I build the seating plan without final confirmations?
Yes, Planivia's seating plan lets you work with tentative or confirmed guests. We recommend waiting until you have 80%+ confirmations before finalizing. Changes are easy until the last day.
Can I export the layout to print?
Yes, you can export the seating plan to high-quality PDF, ready to print in A3 or A2 size. You can also generate place cards with guest names automatically.
Is the seating plan connected to the guest list?
Yes, when a guest confirms or cancels in the guest list, the seating plan updates automatically. No duplicates or inconsistencies. Everything in real time.
