Wedding Guest Management Software

Free wedding guest management software. RSVP tracking, dietary needs, accommodation and seating plan. Up to 80 guests free.

Manage your wedding guests effortlessly

The guest list is the first big challenge. It grows on its own. And allergies pile up over time.

With Planivia you have it all in one place. List, RSVPs, menus and allergies. No spreadsheets. No WhatsApp chaos.

• Online RSVP in real time. Each guest confirms in one click.
• Menus and allergies per person. The caterer gets a ready summary.
• Hotel and transport for out-of-town guests.
• Groups by family, friends or any label you like.
• Export to PDF or Excel when you need it.
• Free up to 80 guests. More with Wedding Pass.

How it works

Add guests by hand or import your spreadsheet. In a minute you have your list ready.

Send invites by email or WhatsApp. Each one carries a unique link to confirm.

Each guest opens the link on their phone. Confirms. Picks a menu. Notes allergies. You see it all in real time.

Benefits of online guest tracking

You save hours. The app counts who is coming and who is not. No ticking names on paper.

You avoid errors. Each piece of data is saved on the spot. Nothing gets lost.

You make life easy for your guests. They reply when they can. From their phone. In a minute.

Frequently asked questions

When should I send invites?

The save the date goes out 6-8 months before. Invites go out 2-3 months before. RSVP closes 6-8 weeks before the day.

What if someone does not reply?

Planivia tells you who is missing. You send a nudge only to those people. Without bothering the rest.

Does it connect with the seating plan?

Yes. When a guest confirms, they show up ready to seat. If they cancel, their chair is freed.

Can I import my Excel list?

Yes. Upload the file and the app detects the fields. In seconds you have all your guests inside.