Manage all your guests in one place
Forget spreadsheets and WhatsApp confirmations. With Planivia you control your guest list, menus and allergies from any device.
Start freeYour full plan brings more.
This is just one piece. The same free plan includes these tools, all connected.
Lost between Excel, WhatsApp and phone calls?
87% of couples lose more than 15 hours managing guests in spreadsheets. Outdated confirmations, forgotten diets, and last-minute seating plan chaos.
✨ Planivia automates all of this for you
No card · 2 min to start
Everything you need to manage guests
Features designed to eliminate the chaos
Centralized list
All your guests in one place. Contact details, group, menu, allergies and notes per person.
RSVP control
Real-time confirmations. Know who has confirmed, who is pending and who can't attend.
Digital invitations
Send invitations by email or WhatsApp with a unique link. Track opens and responses.
Visual seating plan
Drag and drop guests onto tables. Real-time preview.
Excel export
Download your list in Excel or PDF to print or share.
Diets and allergies
Record dietary preferences. Share them automatically with the caterer.
Why couples choose Planivia
Total control of confirmations in real time
Eliminates messy spreadsheets
Automatic sync with your partner
Access from any device
Automatic reminders to pending guests
Visual statistics and reports
Complete guide: how to manage your wedding guests
Guest management is one of the most complex wedding-planning tasks. It's not just making a list of names: you need to control confirmations, menus, allergies, plus-ones, family groups, transportation and the seating layout — all multiplied by 100, 200 or even 300 people.
Most couples start with an Excel sheet that quickly falls short. Confirmations arrive by WhatsApp, email and phone calls. Allergies get written on paper. And when it's time to build the seating plan, nobody knows who has actually confirmed.
Planivia solves all of this with a tool built specifically for weddings. Each guest has a full profile with name, phone, email, group, menu, allergies and notes. Confirmations happen via an RSVP link guests open on mobile in 10 seconds. You see results in real time.
How many guests does an average wedding have?
The average wedding has 100-150 guests, though it varies a lot by region. Some regions typically see larger weddings (150-250 guests), others more intimate ones (80-120). Whatever your number, Planivia adapts: from 20-person weddings to celebrations of 500+.
How to organize your guest list step by step
Menu and allergy management
One of the most delicate parts is menu management. Each guest may have different preferences: vegetarian, vegan, gluten-free, lactose-free, nut allergies... With Planivia, each guest indicates their preferences when confirming. The caterer receives an automatic summary with the exact breakdown of special menus.
Seating plan integration
Planivia's guest management is connected directly to the interactive seating plan. When a guest confirms, they become available to place at a table. If they cancel, their seat is freed automatically. No duplicates or inconsistencies between the list and the tables.
Wedding guest management FAQs
How many guests can I manage for free?
Planivia's Free plan lets you manage up to 80 guests at no cost. For larger weddings, the one-time Wedding Pass unlocks unlimited guests and advanced features.
How do RSVPs work?
You send a personalized link by email or WhatsApp. Your guests open it on mobile and confirm in 10 seconds — picking menu and flagging allergies. Responses sync with your list in real time.
Can I import my guest list from Excel?
Yes, you can import from Excel or CSV in seconds. Planivia auto-detects names, emails, phones and groups. You can also export at any time.
Can I manage the seating plan from here?
Yes, guest management is connected directly to the visual seating plan. Drag confirmed guests onto tables. If someone cancels, their seat is freed automatically.
