How to Plan a Wedding
The most complete guide to plan your wedding stress-free. From the budget to the big day, with free tools for every step.
Start for freeNot a guide. The app itself.
Every tool working live. No install, no signup.
Everything you need to plan your wedding
Planning a wedding is one of the most exciting and complex projects you'll take on. There are hundreds of decisions, dozens of suppliers to coordinate, and thousands of details you can't forget. This guide walks you through every step, from day one to the last dance.
Start organizing my weddingNo card · 2 min to start
Set date and budget
First, lock in your wedding date and total budget. Planivia automatically generates a personalized timeline with 370+ tasks organized by priority based on your date.
Pick venue and suppliers
Search venues, caterers, and suppliers in your area. Compare prices, request quotes, and manage contracts from the app. All organized by category.
Manage guests and RSVPs
Add your guest list, send RSVPs via WhatsApp or email, track menus, allergies, and plus-ones. Everything synced in real-time.
Design your wedding website
Build a personalized website with photos, map, countdown, and online RSVP. Share one link with all your guests.
Lay out the tables
Use the visual seating plan to place guests at tables. Drag and drop. Conflict detection is automatic. Export to PDF for the printer.
Enjoy the big day
With everything organized, all that's left is to enjoy. Planivia reminds you of every pending task so nothing is forgotten. Zero stress.
The average wedding in 2026 costs between $20,000 and $35,000 USD. Here's an approximate breakdown by category so you can plan your budget:
35-40%of budget
Catering and reception
10-15%of budget
Photography and video
5-8%of budget
Music and entertainment
8-12%of budget
Flowers and decor
8-10%of budget
Dress and accessories
15-25%of budget
Other (stationery, transport...)
Track every dollar with Planivia's budget module. Automatic alerts if you go over limit. Clear charts. Free.
No card · 2 min to start
Start planning 12-18 months in advance
Set a maximum budget before looking for suppliers
Ask for at least 3 quotes per service
Prioritize what matters most to you as a couple
Use an app like Planivia so you don't forget anything
Delegate tasks to trusted family and friends
Reserve 10% of your budget for unexpected costs
Confirm all details with suppliers in writing
Do a menu tasting before hiring catering
Prepare a minute-by-minute schedule for the wedding day
Everything you need to plan your wedding in one app. No spreadsheets. No paper. No hassle.
Frequently asked questions
How much does it cost to plan a wedding?
The average wedding in 2026 costs between $20,000 and $35,000 USD for 80-120 guests. That includes catering, venue, photography, music, decor and attire. With Planivia you can track every expense and get alerts if you go over budget.
How far in advance should I start planning a wedding?
The ideal is 12-18 months to secure your preferred suppliers and venue. If you have less time, Planivia automatically adapts the checklist to your date and prioritizes the critical tasks.
What's the first step in planning a wedding?
The first step is to lock in the date and total budget. From there, Planivia automatically generates a personalized checklist with 370+ tasks organized by priority based on your wedding date.
Is there a free wedding planning app?
Yes, Planivia is a free wedding planning app for up to 80 guests. It includes checklist, budget, guest management, wedding website and seating plan. No credit card required.
How many guests does an average wedding have?
The average wedding has between 100 and 150 guests. Intimate weddings have 30-60 guests, and large ones can exceed 250. Planivia adapts to any size.
