The wedding guest list for Ibiza is managed with online RSVP: each guest gets a unique link to confirm, pick menu, list allergies and add a plus-one. Filter by status, export to Excel, and the data auto-syncs with your seating plan.
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Ibiza weddings are international by default. Most couples invite 60-150 guests from 5-15 countries, which makes guest management more demanding than a local wedding — but also more rewarding when it goes smoothly.
Send save-the-dates 9-12 months ahead so guests can book flights and accommodation while supply is still reasonable. Formal invitations follow at 3-4 months out, ideally via a digital wedding website that handles RSVPs, dietary preferences, song requests, and logistical questions in one place.
Avoid paper-only RSVPs for international guests — chasing 80 people across email, WhatsApp, and post is a job no one needs.
Reserve room blocks at 2-3 hotels with different price points so guests can self-select. Ibiza Town suits younger guests who want post-wedding nightlife; Santa Eulalia is family-friendly; the north coast (San Joan, San Lorenzo) offers boutique options near rural venues.
Lock in blocks 10-12 months ahead, especially for July-August weekends.
Create a WhatsApp group or shared Google Doc with the schedule, addresses, transport pickup points, and emergency contacts. Most guests appreciate a one-page printed itinerary on arrival, especially for the first day when jet lag is doing its work.
Collect allergy and dietary information in the RSVP and pass it to your caterer 4-6 weeks ahead — local caterers in Ibiza are highly accustomed to vegan, gluten-free, kosher, halal, and pregnancy-related requests.
For mobility considerations, flag in advance: many of the most photogenic finca venues have unpaved paths and outdoor terrain that don't suit wheelchair users without adaptation.
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